Archival Libraries and Digital Archiving: A Systematic Review
Abstract
The present study explored the literature on archives, archival material including digital archiving to review and identify the tenants of researches going in the field of archiving. It also tries to identify the problems facing conservators and archivists in safeguarding the archival material and the intrusion of digital objects including the metadata engineering for archival resources and web archiving and digital archival preservation. A systematic review was conducted for about 40 articles by studying the contents of the related literature gathered from various sources to explore and identify the type of researches conducted on archives, archival libraries & digital archives and preservation, conversation of archival material. We divided the studies into various themes and topics and reviewed them one by one on various facets of archival literature. The study found that archives are mostly holding important and rare documents for their long-term preservation and conservation for future generations and the trend in adopting the digital technologies for taking care of the useful documents in archives is also growing. The study also found that the lack of awareness and the specific training to the library staff is imperative for excelling in the field of archives and archival preservation and conservation in libraries.
References
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5 https://docs.lib.purdue.edu/cgi/viewcontent. cgi?article=1123&context=lib_research
5. Vocabulary.com. (n.d.). Archival - definition, meaning & synonyms. from https://www.vocabulary.com/ dictionary/archival
6. Oweru, P. J., & Mnjama, N. (2016). Archival preservation practices at the records and Archives Management
Department in Tanzania. Mousaion, 32(3), 136–165. pp.137.https://doi.org/10.25159/0027-2639/1680
7. IGNOU (2018 a,b).Conservation and Preservation: Some Ethical and Legal Issues. Egyankosh, pp. 2-3 &. 3-4. https:// egyankosh.ac.in/bitstream/123456789/38858/1/Unit- 2.pdf
8. Featherstone, M. (2006). Archive. Theory, Culture& Society, 23(2–3), 591–596. https://doi. org/10.1177/0263276406023002106
9. Gupta B.M, Khullar S.K (1984). Handbook of Libraries, Archives & Information centers in India: National
Archives of India. Information Industry Publications. pp.Vol.(2)387-408.
10. Dascher, O. (2015). Data bases and statistical systems: Archives and historical databases. In International
Encyclopedia of the Social & Behavioral Sciences (pp. 700–703). Elsevier. https://doi.org/10.1016/B978-0- 08-097086-8.62131-1\
11. Cunningham, A. (2005). Archival Institutions. In Archives (pp. 21–50). Elsevier. https://doi. org/10.1016/b978-1-876938-84-0.50002-0
12. Bradsher G. James , Evans, B Frank (1988). Managing Archives and Archival Institutions: Introduction to Archives. Mansell Publishing Limited London. pp. 1 -17
13. Yakel, E (2003). Archival Representation. Archival Science 3: 1–25. https://doi.org/10.1007/BF02438926
14. Lidman, T. (2012). Twentieth-century archives. In T. Lidman (Ed.), Libraries and Archives. Elsevier (pp.
69–101)..https://doi.org/10.1016/B978-1-84334-642- 5.50005-X
15. Schmidt, Laura, Using Archives (2011): A Guide to effective Research. Society of American Archivist, p. 2-3. https://www2.archivists.org/sites/all/files/ UsingArchives_Final.pdf
16. Prajapati, C. L. (2003). Accumulation of solid particles on documents, A threat for preservation of documentary heritage: The example of the national archives of India. Restaurator, 24(1). https://doi.org/10.1515/
rest.2003.46
17. Huang, T., Nie, R., & Zhao, Y. (2020). Archival knowledge in the field of personal archiving: an
exploratory study based on grounded theory. The Journal of Documentation; Devoted to the Recording,
Organization and Dissemination of Specialized Knowledge, 77(1), 19–40. https://doi.org/10.1108/ jd-04-2020-0071
18. Madden, K., & Seifi, L. (2011). Digital surrogate preservations of manuscripts and Iranian heritage:
enhancing research. New Library World, 112(9/10), 452– 465. https://doi.org/10.1108/03074801111182049
19. Sye, D. (2022). Use of digital archives during the COVID-19 pandemic by Murray state history students. Journal
of Contemporary Archival Studies, 9(1), 9. https:// elischolar.library.yale.edu/jcas/vol9/iss1/9/
20. Duranti, L. (2020). Review of Do Archives Have Value? Journal of Contemporary Archival Studies, 7(1), 17.https://elischolar.library.yale.edu/jcas/vol7/iss1/17
21. Shein, C., Ou, C., Irwin, K., & Lemus, C. (2017). Opensource opens doors: A case study on extending ArchivesSpace code at UNLV Libraries. Journal of Contemporary Archival Studies, 4(1), 2. https:// elischolar.library.yale.edu/jcas/vol4/iss1/2
22. Kosciejew, M. (2021). National archives, records and the coronavirus pandemic: a comparative thematic analysis of initial international responses to COVID-19. Global Knowledge Memory and Communication. https://doi. org/10.1108/gkmc-04-2021-0066
23. Ketelaar, E. (2012). Cultivating archives: meanings and identities. Archival Science, 12(1), 19–33. https://doi.
org/10.1007/s10502-011-9142-5
24. Huvila, I. (2014). Archives, Libraries and Museums in the Contemporary Society: Perspectives of the Professionals. In Conference 2014 Proceedings. Retrieved from https://doi.org/10.9776/14032
25. Manoff, M. (2004). Theories of the archive from across the disciplines. Portal Libraries and the Academy, 4(1),
9–25. https://doi.org/10.1353/pla.2004.0015
26. Jimerson, R. C. (2008). Archives for all: The importance of archives in society. Tlu.edu. Retrieved from https://
my.tlu.edu/ICS/icsfs/JimersonArchivesForAll18pg. pdf?target=0df0c395-ce3e-4678-9ade-19fb68245749
27. Hannestad, S. E. (1991). Clay tablets to microchips: The evolution of archival practice into the twentyfirst century. Library Hi Tech, 9(4), 75–96. https://doi. org/10.1108/eb047837
28. Saha, B. (2006). Digital archiving and preservation: Present scenario. Inflibnet.Ac.In. Retrieved Jul 29, 2022, from https://ir.inflibnet.ac.in/ bitstream/1944/1258/1/265-274.pdf
29. K.R, Mulla & Shivakumar, A. & Chikkamallaiah, & Chandrashekara, M.. (2005). Digital archives: design and development.
30. Ipsita panda, B. M., Panda, I., & Maharana, B. (2020). Latest trends of open access self-archiving a study
of e-Lis repository: With specific reference to Asian countries. IJCRT - International Journal of Creative Research Thoughts (IJCRT), 8(2), 1116–1124. http:// ijcrt.org/viewfull.php?&p_id=IJCRT2002115
31. Bansode, S. (2008). Creation of digital library of manuscripts at shivaji university, India. Library Hi Tech News, 25(1), 13–15. https://doi. org/10.1108/07419050810877508
32. Matlala, E. (2019). Long-term preservation of digital records at the University of KwaZulu-Natal archives. S.A.
Argiefblad, 52, 95–109. https://doi.org/10.4314/jsasa. v52i0.
33. Sinn, D. (2012). Impact of digital archival collections on historical research: Journal of the American Society
for Information Science and Technology. Journal of the American Society for Information Science and
Technology, 63(8), 1521–1537. Retrieved from https:// doi.org/10.1002/asi.22650
34. Wu, P. H. J., & Heok, A. K. H. (2006). Is web archives a misnomer – how web archives can become digital archives? In C. Khoo, D. Singh & A.S. Chaudhry (Eds.), Proceedings of the Asia-Pacific Conference on Library
& Information Education & Practice. 298–305. https:// repository.arizona.edu/handle/10150/105621
35. Costa, M., Gomes, D., & Silva, M. J. (2017). The evolution of web archiving International Journal on Digital Libraries, 18(3), 191–205. https://doi.org/10.1007/ s00799-016-0171-9
36. Maxwell, A. (2010). Digital archives and history research: feedback from an end‐user. Library Review, 59(1),
24–39. https://doi.org/10.1108/00242531011014664
37. Becker, D., & Nogues, C. (2012). Saving-over, oversaving, the future mess of writers’ digital archives: A survey report on the personal digital archiving practices of emerging writers. The American Archivist, 75(2), 482–513.
38. Giannakopoulos, G.A, & Koumantakis, I. (2014). Archival studies in Greece and the emerging field of integrated information. In Library Review, 63(6/7), pp. 422–435). https://doi.org/10.1108/lr-11-2013-0141
39. Vassilakaki, E., & Moniarou-Papaconstantinou, V. (2017). Beyond preservation: investigating the roles of archivist. Library Review, 66(3), 110–126. https:// doi.org/10.1108/lr-09-2016-0077
40. Szekely, I. (2017). Do Archives Have a Future in the Digital Age? Journal of Contemporary Archival Studies, 4(2), 1. http://elischolar.library.yale.edu/jcas/ vol4/iss2/1
archival sources. B.R Publishing Corporation Delhi. pp. 5-6, 79-95. & 137-149
2. Dalhousie University. (2022 a,b). Dalhousie Libraries: Archival Research. Libraries. dal.ca. https://dal. ca.libguides.com/archivalresearch
3. Wikipedia (2022).Archive.Wikipedia.MediaWiki, https://en.wikipedia.org/wiki/Archive
4. Morris, S.L (2009). An Introduction to Archives for Librarians. Libraries Research Publication.pp.4-
5 https://docs.lib.purdue.edu/cgi/viewcontent. cgi?article=1123&context=lib_research
5. Vocabulary.com. (n.d.). Archival - definition, meaning & synonyms. from https://www.vocabulary.com/ dictionary/archival
6. Oweru, P. J., & Mnjama, N. (2016). Archival preservation practices at the records and Archives Management
Department in Tanzania. Mousaion, 32(3), 136–165. pp.137.https://doi.org/10.25159/0027-2639/1680
7. IGNOU (2018 a,b).Conservation and Preservation: Some Ethical and Legal Issues. Egyankosh, pp. 2-3 &. 3-4. https:// egyankosh.ac.in/bitstream/123456789/38858/1/Unit- 2.pdf
8. Featherstone, M. (2006). Archive. Theory, Culture& Society, 23(2–3), 591–596. https://doi. org/10.1177/0263276406023002106
9. Gupta B.M, Khullar S.K (1984). Handbook of Libraries, Archives & Information centers in India: National
Archives of India. Information Industry Publications. pp.Vol.(2)387-408.
10. Dascher, O. (2015). Data bases and statistical systems: Archives and historical databases. In International
Encyclopedia of the Social & Behavioral Sciences (pp. 700–703). Elsevier. https://doi.org/10.1016/B978-0- 08-097086-8.62131-1\
11. Cunningham, A. (2005). Archival Institutions. In Archives (pp. 21–50). Elsevier. https://doi. org/10.1016/b978-1-876938-84-0.50002-0
12. Bradsher G. James , Evans, B Frank (1988). Managing Archives and Archival Institutions: Introduction to Archives. Mansell Publishing Limited London. pp. 1 -17
13. Yakel, E (2003). Archival Representation. Archival Science 3: 1–25. https://doi.org/10.1007/BF02438926
14. Lidman, T. (2012). Twentieth-century archives. In T. Lidman (Ed.), Libraries and Archives. Elsevier (pp.
69–101)..https://doi.org/10.1016/B978-1-84334-642- 5.50005-X
15. Schmidt, Laura, Using Archives (2011): A Guide to effective Research. Society of American Archivist, p. 2-3. https://www2.archivists.org/sites/all/files/ UsingArchives_Final.pdf
16. Prajapati, C. L. (2003). Accumulation of solid particles on documents, A threat for preservation of documentary heritage: The example of the national archives of India. Restaurator, 24(1). https://doi.org/10.1515/
rest.2003.46
17. Huang, T., Nie, R., & Zhao, Y. (2020). Archival knowledge in the field of personal archiving: an
exploratory study based on grounded theory. The Journal of Documentation; Devoted to the Recording,
Organization and Dissemination of Specialized Knowledge, 77(1), 19–40. https://doi.org/10.1108/ jd-04-2020-0071
18. Madden, K., & Seifi, L. (2011). Digital surrogate preservations of manuscripts and Iranian heritage:
enhancing research. New Library World, 112(9/10), 452– 465. https://doi.org/10.1108/03074801111182049
19. Sye, D. (2022). Use of digital archives during the COVID-19 pandemic by Murray state history students. Journal
of Contemporary Archival Studies, 9(1), 9. https:// elischolar.library.yale.edu/jcas/vol9/iss1/9/
20. Duranti, L. (2020). Review of Do Archives Have Value? Journal of Contemporary Archival Studies, 7(1), 17.https://elischolar.library.yale.edu/jcas/vol7/iss1/17
21. Shein, C., Ou, C., Irwin, K., & Lemus, C. (2017). Opensource opens doors: A case study on extending ArchivesSpace code at UNLV Libraries. Journal of Contemporary Archival Studies, 4(1), 2. https:// elischolar.library.yale.edu/jcas/vol4/iss1/2
22. Kosciejew, M. (2021). National archives, records and the coronavirus pandemic: a comparative thematic analysis of initial international responses to COVID-19. Global Knowledge Memory and Communication. https://doi. org/10.1108/gkmc-04-2021-0066
23. Ketelaar, E. (2012). Cultivating archives: meanings and identities. Archival Science, 12(1), 19–33. https://doi.
org/10.1007/s10502-011-9142-5
24. Huvila, I. (2014). Archives, Libraries and Museums in the Contemporary Society: Perspectives of the Professionals. In Conference 2014 Proceedings. Retrieved from https://doi.org/10.9776/14032
25. Manoff, M. (2004). Theories of the archive from across the disciplines. Portal Libraries and the Academy, 4(1),
9–25. https://doi.org/10.1353/pla.2004.0015
26. Jimerson, R. C. (2008). Archives for all: The importance of archives in society. Tlu.edu. Retrieved from https://
my.tlu.edu/ICS/icsfs/JimersonArchivesForAll18pg. pdf?target=0df0c395-ce3e-4678-9ade-19fb68245749
27. Hannestad, S. E. (1991). Clay tablets to microchips: The evolution of archival practice into the twentyfirst century. Library Hi Tech, 9(4), 75–96. https://doi. org/10.1108/eb047837
28. Saha, B. (2006). Digital archiving and preservation: Present scenario. Inflibnet.Ac.In. Retrieved Jul 29, 2022, from https://ir.inflibnet.ac.in/ bitstream/1944/1258/1/265-274.pdf
29. K.R, Mulla & Shivakumar, A. & Chikkamallaiah, & Chandrashekara, M.. (2005). Digital archives: design and development.
30. Ipsita panda, B. M., Panda, I., & Maharana, B. (2020). Latest trends of open access self-archiving a study
of e-Lis repository: With specific reference to Asian countries. IJCRT - International Journal of Creative Research Thoughts (IJCRT), 8(2), 1116–1124. http:// ijcrt.org/viewfull.php?&p_id=IJCRT2002115
31. Bansode, S. (2008). Creation of digital library of manuscripts at shivaji university, India. Library Hi Tech News, 25(1), 13–15. https://doi. org/10.1108/07419050810877508
32. Matlala, E. (2019). Long-term preservation of digital records at the University of KwaZulu-Natal archives. S.A.
Argiefblad, 52, 95–109. https://doi.org/10.4314/jsasa. v52i0.
33. Sinn, D. (2012). Impact of digital archival collections on historical research: Journal of the American Society
for Information Science and Technology. Journal of the American Society for Information Science and
Technology, 63(8), 1521–1537. Retrieved from https:// doi.org/10.1002/asi.22650
34. Wu, P. H. J., & Heok, A. K. H. (2006). Is web archives a misnomer – how web archives can become digital archives? In C. Khoo, D. Singh & A.S. Chaudhry (Eds.), Proceedings of the Asia-Pacific Conference on Library
& Information Education & Practice. 298–305. https:// repository.arizona.edu/handle/10150/105621
35. Costa, M., Gomes, D., & Silva, M. J. (2017). The evolution of web archiving International Journal on Digital Libraries, 18(3), 191–205. https://doi.org/10.1007/ s00799-016-0171-9
36. Maxwell, A. (2010). Digital archives and history research: feedback from an end‐user. Library Review, 59(1),
24–39. https://doi.org/10.1108/00242531011014664
37. Becker, D., & Nogues, C. (2012). Saving-over, oversaving, the future mess of writers’ digital archives: A survey report on the personal digital archiving practices of emerging writers. The American Archivist, 75(2), 482–513.
38. Giannakopoulos, G.A, & Koumantakis, I. (2014). Archival studies in Greece and the emerging field of integrated information. In Library Review, 63(6/7), pp. 422–435). https://doi.org/10.1108/lr-11-2013-0141
39. Vassilakaki, E., & Moniarou-Papaconstantinou, V. (2017). Beyond preservation: investigating the roles of archivist. Library Review, 66(3), 110–126. https:// doi.org/10.1108/lr-09-2016-0077
40. Szekely, I. (2017). Do Archives Have a Future in the Digital Age? Journal of Contemporary Archival Studies, 4(2), 1. http://elischolar.library.yale.edu/jcas/ vol4/iss2/1
Published
2023-09-14
How to Cite
MUSHTAQ, Muzamil; HAFIZ RATHORE, Salman; KHAN, Nida.
Archival Libraries and Digital Archiving: A Systematic Review.
Journal of Advanced Research in Library and Information Science, [S.l.], v. 10, n. 1, p. 1-15, sep. 2023.
ISSN 2395-2288.
Available at: <http://thejournalshouse.com/index.php/Journal-Library-InformationScien/article/view/823>. Date accessed: 22 dec. 2024.
Section
Research Article
